Volunteer Opportunities
CORPORATE SPONSORSHIP
Prepare annual proposals
Submit proposals to local businesses
Maintain proposal contact information
Act as liaison with corporate sponsors and BHS Board
Follow up with sponsors for receipt of donations
Time commitment – ongoing throughout the year
ACQUISITIONS - Leader
Coordinate committee to contact local businesses for donation items
Maintain donor receipt records
Rent climate controlled facility 90 days prior to auction event date
Coordinate “basketing” for items with auction committee
Organize “basketing” volunteers to meet to package auction items
Work with database volunteer for the numbering and grouping of items
Time commitment – July to October event
EVENT OPERATIONS – Leader
Create a timeline for auction day events
Integral team leader coordinating with the auction committee members overseeing the events activities including banquet operations, live program and checkout
Responsible for overseeing Registration and Silent Auction and Live Auction operations
Volunteer coordination in each area
Time Commitment – August through October event
EVENT CHECKOUT
Work with beHeadStrong Treasurer and database coordinator
Instruction for checkout volunteers
Coordinate runners to assist guests with carry out items
Time Commitment – September to October event
VOLUNTEER COORDINATOR
Maintain information on volunteers
Work with Event committee members to determine the number of single event volunteers needed, scheduling, training, meals, and event job description
Recruit new volunteers for vacancies
Time Commitment – Some ongoing, mainly September to October event
BANQUET OPERATIONS
Oversee all banquet (non-auction related) activities for the event
Venue, table layout, ambiance, stage, A/V equipment, food and beverages, post event music/dancing
Integral position on the Auction committee
Coordinate with all committees
Time Commitment – July to October event
LIVE PROGRAM COORDINATOR
Arrange for Emcee’s
Prepare slide show for silent auction time frame
Work with David Moore to prepare video presentation
Assist with event timeline (Event Operations and Banquet Operations)
Prepare brief script for Emcee’s
Timeline – July to October event
INVITATIONS
Work with Event Program design to create invitations and “save the date” cards
Maintain mailing list for guests
Work with auction committee to determine timeline for mailing
Time Commitment – July to October
